IT Security for Business Emails

Submitted by Tech Support on Mon, 09/26/2022 - 09:52

How many emails do you read and write in a single day? The number is probably pretty high--and if you're putting your company's data at risk every time you hit "send," you're opening way too many doors to IT security issues. The good news is that there are plenty of best practices to improve your email habits--and today, we're sharing all of our favorite tips. Let's get started!

IT Security in Your Inbox

With so many other IT security elements to focus on--like printers, bring-your-own-device policies, toner pirates, and more--it's easy to overlook emails. They've become such an everyday occurrence that you might not think about them at all.

But can a single email sink your company's ship?

Your VoIP Questions, Answered

Submitted by Tech Support on Mon, 09/19/2022 - 11:15

Although VoIP phone systems aren't exactly a new technology--they've been available since the 1990s--they've been through a lot of evolution. That means businesses often have questions about VoIP, how these systems work, and whether VoIP is really better than a traditional landline.

Here are some of your biggest VoIP questions:

How do VoIP phone systems work?

As you've probably guessed, VoIP phone systems are all about the internet. Instead of copper wires, which is what makes your landline tick, VoIP transmits information using your internet connection. Let's break down the process:

An Educator's Guide to Digital Whiteboards

Submitted by Tech Support on Sat, 09/10/2022 - 12:21

If you're an educator looking for new, exciting ways to engage students in the learning process, you've come to the right place. A digital whiteboard can bring educational topics to life, giving everyone the chance to interact with content and learn in more ways than one. Here's everything you need to know about this impressive technology (and why it deserves a place in your classrooms).

Digital Whiteboard FAQs

Sleek, interactive, and incredibly fun, a digital whiteboard is an innovative way to make classrooms feel like something out of a sci-fi movie. However, like most technology, it comes with a few questions--so here's a look at digital whiteboard basics:

Print Security in a Post-Pandemic World

Submitted by Tech Support on Fri, 09/02/2022 - 09:42

A few years ago, no one thought they'd have to redesign their entire business plan around a pandemic. Now, however, everyone is facing new challenges and expectations--and without a "rulebook" for a post-pandemic world, companies like yours are bound to have questions.

Today, we're taking a closer look at print security and what you can do to protect your machines from everything that comes with the often-cited "new normal."

New Print Risks From the Pandemic

Print security always has been and always will be a critical part of the business world--but it took on an entirely new identity thanks to the COVID-19 pandemic. That's because business itself was forced to change, and printing along with it; naturally, new risks emerged and companies had to face unprecedented challenges.

Here's a look at just a few print security problems spawned during the pandemic:

Print Solutions for Grayscale, Monochrome, & Color Printing

Submitted by Anonymous (not verified) on Mon, 08/29/2022 - 10:29

Every time you approach the printer, you're faced with a choice: grayscale, monochrome, or color? It might not seem like this decision should matter too much, but the truth is that this can impact your print quality, costs, and more. Here's what you need to know in order to make the right call (and a few print solutions to help)!

To Color or Not to Color?

When it comes to print solutions, you probably like to think big. For example, you might focus on things like security or efficiency--and while those are great targets, the truth is that print solutions don't always have to be big and grand. Instead, they can be as small as choosing the right color options for your next print job.

Here are your three options:

What Managed IT Does for Manufacturing

Submitted by Tech Support on Mon, 08/22/2022 - 11:06

With so many unique challenges, from supply chain disruptions to machine breakdowns on the plant floor, manufacturers have a lot to deal with every day. Technology is supposed to help overcome those issues--but what helps you overcome tech troubles?

Luckily, that's where managed IT comes in.

Smart Manufacturing with Managed IT

Evolving your plant into a smart factory is likely one of your top goals. After all, smart manufacturing is often called the future of the industry--and once you fall behind, it's expensive and time-consuming to catch up.

However, smart manufacturing--like the industry itself--has a lot of moving parts, and most of those moving parts relate back to technology in some way. Although tech solutions like manufacturing platforms and data sensors are a huge improvement over manual solutions like spreadsheets and whiteboards, the truth is that machines are still just machines.

Digital, Wet, and Electronic Signatures: What's the Difference?

Submitted by Tech Support on Mon, 08/15/2022 - 12:12

Autograph, signature, John Hancock--whatever you call it, signing a document is an important part of many business transactions, which is why it deserves your attention when it comes to process improvements. Luckily, there are plenty of document solutions designed to make signatures simpler and more secure. Here's what you need to know!

Three 3 Signature Types

Did you know there are three kinds of signatures, and each one can be used for different things? Here's a quick look:

Wet signatures

Wet signatures are probably the kind of signature you're most familiar with--the one that looks most like your autograph. Because they're written on a page, they're named after wet ink. They're used for notarized documents, mortgages, contracts, and other sensitive or important files.

Document Management vs. Records Management

Submitted by Anonymous (not verified) on Mon, 08/08/2022 - 12:53

When getting your company's information in order, you may hear two similar terms: "document management" and "records management." While they might seem almost interchangeable at first glance, there are actually some important differences--and to protect your business, data, and customers, you should know exactly what you're dealing with when these terms come up.

Understanding Document Management and Records Management

Although document management and records management have some similarities, they aren't synonymous. Let's take a closer look:

Documents vs. records

Your business creates a lot of information every day. Some of that information falls into the "documents" category and some falls into the "records" category. The difference comes down to content.

5 IT Risks Every Company Should Know

Submitted by Tech Support on Mon, 07/25/2022 - 11:57

IT risks are everywhere, and they come in all shapes and sizes. Unfortunately, that means it can be difficult to know what exactly you're looking for. That's why we compiled a list of the biggest and most important IT security risks (and how managed IT services can help you overcome them).

The Biggest IT Risks, According to Managed IT

Managed IT services providers have seen a little bit of everything. That means they're in a perfect position to explain some of the biggest security risks in the business world--so let's take a look:

Is Your Business Prepared for a Ransomware Attack?

Submitted by Tech Support on Tue, 07/19/2022 - 15:50

Are you ready for a ransomware attack? Do you know exactly what ransomware is or what it does to your company's machines? If you answered no to one or more of these questions, don't worry--you've come to the right place. Here's everything you need to know about ransomware and how to prepare for an attack!

What is Ransomware?

There are all kinds of cybersecurity risks and threat types swirling around out there, but ransomware is one you might not believe when you first hear about it. That's because ransomware sounds like something out of a spy thriller movie.

Named for "ransom" and "software," ransomware infects your machines and encrypts your data. That means you're effectively locked out of your own systems. To regain access, you'll have to pay a ransom--just like in the movies.

If you don't pay the ransom, hackers are likely to make the following threats:

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